InvoiceHoundFree tool
Seven emails cover the full payment reminder sequence, from a friendly note before the due date to overdue payment follow-ups and a final notice. Swap in the double-brace blanks, copy, and send. No signup is required.
InvoiceHound can send this escalating sequence automatically for invoices you have already sent, then stop the reminders when payment arrives.
Fill in: {{client}}, {{amount}}, {{invoice number}}, {{due date}}, {{payment link}}, {{fee rate}}, {{your name}}.
Send 3 days before the due date.
Subject: Heads up: invoice {{invoice number}} for {{amount}}, due {{due date}}
Hi {{client}}, Just a friendly heads-up that invoice {{invoice number}} for {{amount}} is due on {{due date}}. No action needed if it's already on its way. You can pay here: {{payment link}} Thanks so much, {{your name}}
Send on the due date.
Subject: Due today: invoice {{invoice number}} for {{amount}}
Hi {{client}}, A quick reminder that payment for invoice {{invoice number}} ({{amount}}) is due today. If it's already scheduled, please feel free to disregard. Pay online: {{payment link}} Best, {{your name}}
Send 1 to 3 days after the due date.
Subject: Quick nudge: invoice {{invoice number}} is past due
Hi {{client}}, Invoice {{invoice number}} for {{amount}} was due on {{due date}} and may have slipped through the cracks. If payment is already on its way, please ignore this note. Here's the link to make it easy: {{payment link}} Thanks, {{your name}}
Send about a week after the due date.
Subject: Past due: invoice {{invoice number}} for {{amount}} (7 days)
Hi {{client}}, Invoice {{invoice number}} ({{amount}}) is now 7 days past due. Could you remit payment, or let me know the date I can expect it? Pay here: {{payment link}} Best, {{your name}}
Send about two weeks after the due date, the first message that names the late fee.
Subject: Second notice: invoice {{invoice number}} for {{amount}} (14 days past due)
Hi {{client}}, This is a second notice that invoice {{invoice number}} ({{amount}}) remains unpaid, now 14 days past its {{due date}} due date. Per the terms on the invoice, a late fee of {{fee rate}}% per month applies to overdue balances. Please remit payment without further delay: {{payment link}} Regards, {{your name}}
Send about a month after the due date.
Subject: Third notice: invoice {{invoice number}} for {{amount}} (30 days past due)
{{client}}, Invoice {{invoice number}} ({{amount}}) is now 30 days past due. Please arrange payment immediately, or contact me to agree a payment schedule. Continued non-payment may incur additional late fees. Payment link: {{payment link}} Regards, {{your name}}
Send about two months after the due date, the last step before a demand letter.
Subject: Final notice before escalation: invoice {{invoice number}} for {{amount}}
{{client}}, Despite previous reminders, invoice {{invoice number}} ({{amount}}) has been outstanding for 60 days. This is a final notice: please remit full payment within 5 business days. Absent payment or a written payment schedule, this account will proceed to a formal demand. Pay now: {{payment link}} {{your name}}
Lead with the facts (invoice number, amount, and due date), keep it short and professional, and make paying a single click. Escalate tone over time: a friendly heads-up before the due date, a neutral nudge just after, then firmer notices that reference your terms and any late fee.
This sequence starts with a friendly reminder 3 days before payment is due, followed by a due-date reminder. If the invoice becomes overdue, send a gentle note around day 1, follow up firmly at day 7, send a second notice near day 14, and reserve formal and final-notice language for day 30 and day 60. Mention a late fee only when it is part of your agreed payment terms.
If your payment terms include a late charge, estimate the amount with our invoice late fee calculator.
Stop sending these by hand. InvoiceHound sends the whole sequence for you and calls it off the minute you're paid.
Chase your first invoice free