Free tool

Payment reminder email templates

Six emails covering the whole arc — a friendly nudge before it's due, through a final notice. Swap in the double-brace blanks, copy, and send. This is the exact voice InvoiceHound uses when it chases for you.

Fill in: {{client}}, {{amount}}, {{invoice number}}, {{due date}}, {{payment link}}, {{your name}}.

Day −3

1. Friendly heads-up

Send 3 days before the due date.

Subject: Heads up: invoice {{invoice number}} — {{amount}} due {{due date}}

Hi {{client}}, Just a friendly heads-up that invoice {{invoice number}} for {{amount}} is due on {{due date}}. No action needed if it's already on its way. You can pay here: {{payment link}} Thanks so much, {{your name}}

Day 0

2. Due today

Send on the due date.

Subject: Due today: invoice {{invoice number}} — {{amount}}

Hi {{client}}, A quick reminder that payment for invoice {{invoice number}} ({{amount}}) is due today. If it's already scheduled, please feel free to disregard. Pay online: {{payment link}} Best, {{your name}}

Day +2

3. Gentle nudge

Send 1–3 days after the due date.

Subject: Quick nudge: invoice {{invoice number}} is past due

Hi {{client}}, Invoice {{invoice number}} for {{amount}} was due on {{due date}} — it may have slipped through the cracks. If payment is already on its way, please ignore this note. Here's the link to make it easy: {{payment link}} Thanks, {{your name}}

Day +7

4. Firm follow-up

Send about a week after the due date.

Subject: Past due: invoice {{invoice number}} — {{amount}} (7 days)

Hi {{client}}, Invoice {{invoice number}} ({{amount}}) is now 7 days past due. Could you remit payment, or let me know the date I can expect it? Pay here: {{payment link}} Best, {{your name}}

Day +14

5. Second notice, with late fee

Send about two weeks after the due date — the first message that names the late fee.

Subject: Second notice: invoice {{invoice number}} — {{amount}} (14 days past due)

Hi {{client}}, This is a second notice that invoice {{invoice number}} ({{amount}}) remains unpaid, now 14 days past its {{due date}} due date. Per the terms on the invoice, a late fee of {{fee rate}}% per month applies to overdue balances. Please remit payment without further delay: {{payment link}} Regards, {{your name}}

Day +30

6. Formal demand

Send about a month after the due date.

Subject: Third notice: invoice {{invoice number}} — {{amount}} (30 days past due)

{{client}}, Invoice {{invoice number}} ({{amount}}) is now 30 days past due. Please arrange payment immediately, or contact me to agree a payment schedule. Continued non-payment may incur additional late fees. Payment link: {{payment link}} Regards, {{your name}}

Day +60

7. Final notice

Send about two months after the due date — the last step before a demand letter.

Subject: Final notice before escalation: invoice {{invoice number}} — {{amount}}

{{client}}, Despite previous reminders, invoice {{invoice number}} ({{amount}}) has been outstanding for 60 days. This is a final notice: please remit full payment within 5 business days. Absent payment or a written payment schedule, this account will proceed to a formal demand. Pay now: {{payment link}} {{your name}}

Chasing payment, briefly

How do I ask a client to pay an overdue invoice?

Lead with the facts — invoice number, amount, and due date — keep it short and professional, and make paying a single click. Escalate tone over time: a friendly heads-up before the due date, a neutral nudge just after, then firmer notices that reference your terms and any late fee.

When should I send a payment reminder?

A pre-due reminder 3 days out catches most invoices before they're ever late. After that, nudge around day 2, follow up firmly at day 7, send a second notice naming the late fee near day 14, and reserve formal demand and final-notice language for day 30 and day 60.

Stop sending these by hand — InvoiceHound sends the whole sequence for you and calls it off the minute you're paid.

Chase your first invoice free